Simplifying Compliance, Protecting Your Business
OSHA compliance isn’t just paperwork, it’s protection. One missed report, one misclassified injury or one late submission can lead to steep fines, repeat inspections and unnecessary risk.
Medcor helps employers stay compliant and confident. Through our OSHA Services, we manage the most time-sensitive and detail-heavy parts of workplace compliance, Injury & Illness Reporting and Recordkeeping, so your team can stay focused on operations while we handle the regulations.
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The Difference Between OSHA Reporting and Recordkeeping
| OSHA Reporting | OSHA Recordkeeping |
|---|---|
| What it is: Immediate notification to OSHA when certain serious incidents occur. | What it is: Ongoing documentation of all workplace injuries and illnesses. |
| When required: Within 8 hours for fatalities and within 24 hours for hospitalizations, amputations, or loss of an eye. | When required: Continuously throughout the year; annual summary (Form 300A) due by March 2. |
| Forms used: No specific form, employers must contact OSHA directly (online or by phone). | Forms used: OSHA Forms 300, 300A and 301. |
| Purpose: Alerts OSHA to critical events that may require investigation. | Purpose: Tracks injury trends, supports audits and demonstrates compliance over time. |
| Risk of error: Missed or delayed reports can lead to severe penalties and inspections. | Risk of error: Incorrect classification or missing logs can trigger citations and fines. |
Although the terms are often used together, reporting and recordkeeping are separate OSHA requirements, with different deadlines, documentation and penalties for noncompliance.
In short:
- Reporting is about notifying OSHA right away when serious injuries occur.
- Recordkeeping is about accurately tracking and documenting all incidents over time.
- Medcor manages both, ensuring that every event is logged, reported and stored in full compliance with federal and state requirements.
Full Compliance, Managed by Experts
Medcor’s OSHA Services bring together real-time reporting, clinical oversight and accurate documentation, all powered by our secure technology and national support network.
We help employers:
- File timely, accurate OSHA reports—24/7
- Maintain compliant digital logs (OSHA Forms 300, 300A, 301)
- Track and classify incidents correctly
- Reduce errors, overreporting and repeat citations
- Stay current with federal and state regulatory changes
The Cost of Non-Compliance
Fines for serious OSHA violations can reach $16,550 per incident, while willful or repeat offenses can cost up to $165,000. Beyond financial penalties, non-compliance can lead to heightened regulatory scrutiny and increased inspection frequency.
In practice, Medcor’s OSHA Services have helped clients achieve measurable improvements, including:
- 0 late reports across 25,000+ employer events
- 87% reduction in late OSHA submissions
- 39% decrease in overreporting
- Recordables reduced from 5.6% to 2.4% in three years
Integrated with Medcor’s System of Care
Medcor’s OSHA Services connect seamlessly with your other occupational health programs, including:
- Teletriage – Real-time injury triage and documentation
- Clinics – Onsite medical care and compliance tracking
- Workplace Safety – Prevention, audits and training support
This integration ensures consistency across every injury, from first report to final record.
Why Employers Choose Medcor
- Real-time guidance from licensed medical professionals
- Fixed, predictable pricing
- Audit-ready documentation and analytics
- National coverage across all U.S. regions
- Reduced compliance workload for your EHS teams